Best gym & studio booking software in 2026 (ranked)
The best gym and studio booking software in 2026, ranked — TimeKey, Mindbody, Vagaro, Glofox and Setmore — for classes, personal training and a full timetable.
Whether you run group classes with a cap, one-to-one personal training, or both, the right gym booking software fills the timetable, holds the bookings and takes the payment — so you coach instead of chase. Here is an honest ranking of the best gym and studio booking software in 2026, and who each one really suits.
What matters for a gym or studio
- Class capacity and waitlists — a full class closes, and drop-outs are refilled automatically.
- One-to-one sessions — trainer schedules that never double-book.
- Online booking and payments — members book and pay from your live timetable.
- Reminders — keep members turning up to what they booked.
- Fair, predictable pricing — watch per-member fees and marketplace cuts.
The best gym & studio booking software in 2026
1. TimeKey — best all-round for classes and PT
TimeKey runs classes with capacity and waitlists alongside one-to-one sessions on one calendar, with online booking and payments, automatic SMS/email/WhatsApp reminders, deposits on personal training, recurring bookings for regulars, and a website on your own domain. Start free, or a flat fee with 0% commission and no per-member tax. Best for gyms and studios that want the whole operation without enterprise pricing. See TimeKey for gyms & studios.
2. Mindbody — best for large studios wanting a marketplace
Mindbody is the established name for bigger fitness and wellness businesses, with a consumer app that brings in new members. It is a lot of software at a premium price, and your members live partly inside its marketplace. Best for larger studios that will use the full suite and the discovery.
3. Vagaro — best all-in-one for mixed fitness & beauty
Vagaro bundles booking, payments, a marketplace and add-ons, and suits studios that also offer beauty or wellness services. Broad, but heavier than a lean gym needs. Best for mixed-service studios.
4. Glofox — best for boutique fitness
Glofox is built for boutique studios, with memberships and a branded member app. A strong fit if a polished app experience is central to your brand. Best for boutique fitness with an app-first membership.
5. Setmore / Acuity — best for a small PT setup
For an independent trainer or a small studio that mainly books one-to-one sessions, Setmore and Acuity are simple, affordable schedulers. Lighter on class management, but easy to run. Best for solo PTs and small setups.
How to choose
A large studio that wants marketplace discovery and will use every module? Mindbody or Vagaro. A boutique built around a member app? Glofox. A solo trainer? Setmore or Acuity. But if you want classes, PT, payments, reminders and a website in one place, at fair flat pricing with 0% commission, that is where TimeKey is built to win — compare the pricing before you decide.
