ATV & quad rentals

Booking software
for ATV & quad rentals.

Trail slots, helmet sizes, waivers and deposits — book the ride and the gear before the group rolls up.

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ATV and quad hire lives and dies by the group slot: a set departure, a fixed number of machines, and a safety briefing everyone has to sit through. TimeKey books the whole party online — the slot, the riders, the helmet sizes and the waiver — so your yard is planned before the trucks arrive.

Each quad is real inventory, so a ten-machine fleet never takes an eleventh booking, and rider details — age, height, helmet size — come in with the reservation. Add a guided-trail option, a safety-briefing buffer, and extras like goggles or a GoPro at checkout.

Take a deposit or the full amount up front and hold a security deposit against damage, with waivers signed on the phone before anyone reaches the yard. Reminders send the meeting point, start time and what to wear, so the group turns up on time and the briefing starts on schedule.

Villa Palma

3 units · July

High season

Unit A

Airbnb

Unit B

Direct
Direct

Unit C

Airbnb
Booking.com
DirectBooking.comAirbnbBlocked

Jul 1–14 $180/nt · Jul 15+ $240/nt

Cleaning $45Deposit $200Min 3 nts

One availability calendar across your own site and the OTAs — never a double-booked unit.

01

Group trail slots

Fixed departures with a set number of machines and a briefing buffer, so every ride starts on time.

02

Fleet counted exactly

Each quad is its own unit — a ten-machine fleet never takes an eleventh booking.

03

Rider details up front

Age, height and helmet size come in with the booking, so the gear is ready before the group arrives.

04

Deposits & damage cover

Take payment up front and hold a security deposit, so no machine leaves the yard uncovered.

05

Waivers on the phone

Liability waivers are signed before arrival, so the briefing starts on schedule, not in a paperwork queue.

06

Guided or self-drive

Offer a guided trail or self-drive hire, with goggles, GoPro and extra time as add-ons at checkout.

Every unit accounted for

The whole fleet,
on one board.

  • One board shows every unit — out, due back, or ready for the next hire.
  • A turnaround buffer between hires gives your team time to rinse, refuel and check the gear.
  • Back-to-back bookings can never collide, because each unit carries its own live schedule.
  • A cancellation frees the unit instantly and offers the slot to the next booking in line.

Changeover day

Saturday, July 4

10:00Villa Palma · Unit BThe Harrisons ×6 departCheck-out
10:30Villa Palma · Unit BHousekeeping · 90 min blockCleaning
15:00Villa Palma · Unit BDaniel Kim ×3 · 4 nightsCheck-inAirbnb
16:00Villa Palma · Unit CLena Fischer ×2 · 6 nightsCheck-inDirect

Cleaning blocks are added automatically between stays — a unit can't be sold mid-turnover.

Deposits & no-shows

A no-show stops
costing you a unit.

  • Take a deposit or the full amount at booking, so a no-show isn’t simply lost revenue.
  • Reminders go out on SMS, email and WhatsApp with the time and what to bring.
  • A missed booking is marked on its own and stays on the customer’s history.
  • Freed-up slots are offered to the next customer, so cancellations still get filled.

Appointment

Fade + hot towel

Fri Jul 11 · 14:30 · with Marko

Deposit paid

At booking

€15 deposit held · confirmation sent

24h before

SMS reminder — “Reply C to confirm”

2h before

WhatsApp nudge with directions

!

If it becomes a no-show

Marked automatically · deposit kept · slot offered to the waitlist

You set the channels and the timing — TimeKey sends every reminder and marks the no-shows on its own.

FAQ

Answers before you ask

Yes. Sell fixed trail slots with a set number of machines and a safety-briefing buffer, so each ride starts on time.

More rental types

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Every machine on the trail, on time.

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14-day full trial · No credit card · Free migration help