Bike & e-bike rentals

Rental software
for bikes & e-bikes.

By the hour, day or week — sizes, helmets, deposits and delivery, all booked before the customer arrives.

Bike and e-bike hire runs on a fleet in constant motion: hourly hires, multi-day rentals, and a queue of sizes and helmets to match. TimeKey lets riders book and pay online — by the hour, day or week — with the right frame size and extras reserved before they walk in.

Every bike is real inventory with its own size and type, so a booking always maps to a real frame, and a multi-day hire blocks that bike for the whole stay. Add helmets, locks, child seats or a delivery to the hotel at checkout, and set a deposit against the value of an e-bike.

Take payment up front, hold a security deposit for e-bikes, and send reminders with the pickup point and return time. Returns and back-to-back hires land on the same calendar, so staff always know which bikes are out, due back, or ready to go.

Villa Palma

3 units · July

High season

Unit A

Airbnb

Unit B

Direct
Direct

Unit C

Airbnb
Booking.com
DirectBooking.comAirbnbBlocked

Jul 1–14 $180/nt · Jul 15+ $240/nt

Cleaning $45Deposit $200Min 3 nts

One availability calendar across your own site and the OTAs — never a double-booked unit.

01

Hourly, daily & weekly

Rent by the hour, the day or the week, with multi-day hires blocking the bike for the whole stay.

02

Sizes & types matched

Each bike is booked by its real size and type, so a reservation always maps to a frame you actually have.

03

E-bike deposits

Hold a security deposit against the value of an e-bike, taken automatically at booking.

04

Helmets, locks & seats

Offer helmets, locks, child seats and panniers as add-ons, reserved with the bike.

05

Delivery to the hotel

Add delivery and collection as an extra, with the address captured on the booking.

06

Returns on one calendar

Hires, returns and walk-ups share one view, so staff always know which bikes are out or ready.

Every unit accounted for

The whole fleet,
on one board.

  • One board shows every unit — out, due back, or ready for the next hire.
  • A turnaround buffer between hires gives your team time to rinse, refuel and check the gear.
  • Back-to-back bookings can never collide, because each unit carries its own live schedule.
  • A cancellation frees the unit instantly and offers the slot to the next booking in line.

Changeover day

Saturday, July 4

10:00Villa Palma · Unit BThe Harrisons ×6 departCheck-out
10:30Villa Palma · Unit BHousekeeping · 90 min blockCleaning
15:00Villa Palma · Unit BDaniel Kim ×3 · 4 nightsCheck-inAirbnb
16:00Villa Palma · Unit CLena Fischer ×2 · 6 nightsCheck-inDirect

Cleaning blocks are added automatically between stays — a unit can't be sold mid-turnover.

Deposits & no-shows

A no-show stops
costing you a unit.

  • Take a deposit or the full amount at booking, so a no-show isn’t simply lost revenue.
  • Reminders go out on SMS, email and WhatsApp with the time and what to bring.
  • A missed booking is marked on its own and stays on the customer’s history.
  • Freed-up slots are offered to the next customer, so cancellations still get filled.

Appointment

Fade + hot towel

Fri Jul 11 · 14:30 · with Marko

Deposit paid

At booking

€15 deposit held · confirmation sent

24h before

SMS reminder — “Reply C to confirm”

2h before

WhatsApp nudge with directions

!

If it becomes a no-show

Marked automatically · deposit kept · slot offered to the waitlist

You set the channels and the timing — TimeKey sends every reminder and marks the no-shows on its own.

FAQ

Answers before you ask

Yes. Set hourly, daily and weekly rates, and a multi-day hire blocks that bike for the whole stay so it can’t be double-booked.

Keep the whole fleet rolling.

14-day full trial · No credit card · Free migration help